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Freelance Document Controller/Site Administrator

Job Description

Site Administrator/Document controller needed for a large construction site in Manchester City Centre

Starting Monday 8th January

Length of contract - 18 months

Hours 8am to 5pm Monday to Friday

You must have previous experience of working with the construction sector ideally on a construction site

You must have 4 project experience

Job duties:

Site Document Controller

Overall Purpose of the role

* Provide document control administrative support to the Project Delivery Team in accordance with current procedures
* Assist and support the senior management team
* Ensure timely provision of reports and project specific documents as required

General Administration

* Ensure the accurate distribution of all project related documents
* Help maintain the company supply chain database
* Answer incoming calls and deal with queries where appropriate


* Answer incoming calls and deal with queries where appropriate
* Receive all visitor in a professional and courteous manner
* Ensure visitors are made comfortable during the visit
* Record and relay any message to the relevant person
* General housekeeping of the communal areas (meeting rooms & kitchenette)
* Receiving and distributing post and collating outgoing mail at the end of each day

Document Control

* Document control for the live construction project
* receiving a logging of all drawings and documents into 4Projects in a timely manner
* Filing correctly
* Ensuring hard copies of the latest documents are available to the site team
* Preparation of O&M Manuals as project completion

Clerical Administration

* Document control for the live construction project
* Office filing for the construction project via the online portal
* Maintain project related diaries and telephone lists
* Collating and typing sub-contract orders and pre- let minutes
* Attend and minute meetings as requested.
* Prepare, publish and distribute minutes as requested
* Provide Clerical support to all managers as required
* Prepare meeting room(s)
* Arranged refreshments for meetings as required
* to do stock takes and order stationary where required
* Ensure all goods received registers and maintained and submitted on a weekly basis.
* Arrange maintenance visits for photocopiers/ printers and plotters
* Maintain the induction documentation accordingly
* Maintain and collate security documentation
* Uploading all project documents to 4Project


* Compile and issue weekly and monthly internal and client reports

Health & Safety

* Comply and promote effective health and safety procedures in your work including maintaining site files

General Responsibility

* to ensure the Project Manager is informed promptly of any matter which could impact the site operational effectiveness

If you are interested please send your updated CV to or call me on 07753 449 312

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