Skip to content

Freelance Site Secretary/Document Controller

Sorry, this job has now been closed and will no longer be taking applications.

Please visit the main job board to see all our current jobs.

Job Description

Our client a national contractor require a site secretary /document controller on a 2 year contract in Manchester.

Overall Purpose of the role

* Provide administrative support to the Project Delivery Team in accordance with current procedures
* Assist and support the senior management team
* Ensure timely provision of reports and project specific documents as required

Main Duties & Responsibilities

General Administration

* Ensure the accurate distribution of all project related documents
* Help maintain the company supply chain database
* Answer incoming calls and deal with queries where appropriate

Reception

* Answer incoming calls and deal with queries where appropriate
* Receive all visitor in a professional and courteous manner
* Ensure visitors are made comfortable during the visit
* Record and relay any message to the relevant person
* General housekeeping of the communal areas (meeting rooms & kitchenette)
* Receiving and distributing post and collating outgoing mail at the end of each day

Clerical Administration

* Document control for the live construction project
* Office filing for the construction project via the online portal
* Preparation of O&M Manuals as project completion
* Maintain project related diaries and telephone lists
* Collating and typing sub-contract orders and pre- let minutes
* Attend and minute meetings as requested.
* Prepare, publish and distribute minutes as requested
* Provide Clerical support to all managers as required
* Prepare meeting room(s)
* Arranged refreshments for meetings as required
* To do stock takes and order stationary where required
* Ensure all goods received registers and maintained and submitted on a weekly basis.
* Arrange maintenance visits for photocopiers/ printers and plotters
* Maintain the induction documentation accordingly
* Maintain and collate security documentation
*

Reports

* Compile and issue ad-hoc reports as requested including weekly and month reports.

Health & Safety

* Comply and promote effective health and safety procedures in you r work including maintaining site files

General Responsibility

* To ensure the effective customer service and liaison with external bodies.
* To ensure the Project Manager is informed promptly of any matter which could impact the site operational effectiveness

You must have experience of working in a busy construction site environment

Hours 8am to 4.30 Monday to Friday

If you are interested in hearing more please call Jo on 0161 714 3800 or email your CV to jocoppock@buildingcareersuk.com

Sorry, this job has now been closed and will no longer be taking applications.

Please visit the main job board to see all our current jobs.