Quantity Surveyor (Established Contractor)

Job Description

Our client has in excess of 45 years heritage, and a solid foundation upon which a dynamic, innovative and creative multi-disciplinary business has been built.

The £70+ million turnover Company has grown to be the byword in delivery and customer satisfaction. This success has been secured through our commitment to Partnership and collaborative working with public and private sector client groups including Local Authorities, Education Bodies, Housing Associations, NHS Trusts and Health Authorities.

For these organisations we undertake Design and Build and Traditional contracts with considerable Partnering Arrangements totalling over £120 million of contract value to date.

78% of their contract workload is secured from repeat clients and they have gained appointments to a number of Partnering Framework Agreements with Housing Association consortia and Education providers across the North West of England.

As Quantity Surveyor you will maintain commercial information to the contract/project, satisfying the needs of both the customer and company with particular focus on managing cost and value, tracking of contractual changes, reporting contract commercial performance and providing assistance and guidance to the commercial and site teams.

Main responsibilities of the role

* Ensure prompt and regular submission of main contract payment applications and ensure that subcontractor payments are dealt with fairly and in accordance with subcontract terms
* Prepare accurate draft subcontracts schedules
* Administer subcontractor performance and ensure compliance with all contractual agreement
* Participate and advise on programme/delay issues arising from change/variations and to prepare claims for extensions of time
* Prepare, negotiate and settle final accounts
* Ensure the timely submission of all relevant data required to monitor and analyse individual contract performance on a monthly and quarterly basis thereafter
* Supervise, mentor and encourage all subordinate staff in their personal professional development
* Place subcontracts in accordance with the main contract
* Manage subcontractor accounts including ensuring payments are timely and correct and any other commercial issues are resolved
* Monitor subcontractor against programme and ensure direct reports do likewise and offer advice and support on problem areas
* Maintain and coordinate cost and value reporting covering both direct and indirect costs in compliance with the commercial reporting timetable
* Coordinate change control and risk processes including identifying, raising and pricing early warnings in line with the change control and customer sign off process, ensuring contractual entitlement and adherence to contractual timescales
* Forecast predicted spend and cash recovery and ensure that both are kept in line with target
* Forecast and monitor cash flow and subcontract payments within WIP and cash targets
* Ensure applications for payment and invoices are completed and submitted to ensure payment is made to terms and within WIP and cash targets
* Value management for project/section of works including preparation of interim and final account
* Advise other project surveyors of opportunities to maximise values and minimise costs in line with company core values
* Ensure direct reports follow the correct procedures
* Proactively report to customer and ensure direct reports do likewise
* Monitor internal expenditure against budget and ensure direct reports do likewise
* Ensure compliance of company health and safety standards and procedures
* Implement and monitor all systems and procedures and ensure effective operation
* Ensure effective communication to all parties
* Maximise efficiency of reporting techniques/systems
* Utilise and develop company ICT systems currently in place
* Maintain awareness of company health and safety requirements and standards
* Input into site activities where appropriate
* Offer support and advise on problem areas
* Ensure inadequate performance is recognised and dealt with appropriately
* Acknowledge outstanding performance
* Set and monitor objectives for surveyors and other direct reports
* Promote encourage and manage effective team work
* Use the appraisal system to provide feedback on objectives and identify training and development needs
* Support training and development needs
* Support and develop other team members commercial and contractual awareness
* Ensure own management and skill base is developed and ensure staff do the same
* Proactively keep up to date and communicate to direct reports
* Identify potential successors and inform own line manager
* Understand customer objectives and ensure all team are aware
* Maintain a professional company relationship throughout and be a reliable point of contact
* Ensure effective communication with relevant parties
* Explore opportunities for respect business both during and post contract
* Endeavour to maintain relationship into the future
* Liaise with the customer, customer representatives and other third parties on commercial issues, including agreement of variations, claims and additional payments
* Resolve or report customer/contractor disputes
* Monitor and report performance - good and bad both internally and to supplier in question and take appropriate action
* Monitor fair distribution of workload amongst compliant sub-contractors
* Understand the suppliers business and current commitments to other contracts
* Be aware of the effects of our business practices on supplier companies and take appropriate action
* Gain an understanding of resource allocation
* Attend senior management meetings and subsequently deputise where necessary
* Understand the monthly Board report and assist in the compilation

Skills and experience required

* HND or degree (or equivalent) in Quantity Surveying or other commercially related discipline
* Experience in managing projects valuing £5 million in general contracting
* Design & Build experience is essential, two stage tender experience advantage
* Able to demonstrate a good knowledge of monthly reporting
* Understanding of period cost reporting and comparison with budget/forecast
* Experience in commercial management of subcontractors, including chairing regular meetings, measurement and control cycle, certificates, accrual calculations and value allocation
* Knowledge of the procurement of subcontractors
* Able to manage and effectively monitor subcontractors with little supervision
* Knowledge of effective cost allocation management
* Have excellent communication, numeric and computer literacy skills
* Good problem solving skills and creative flair
* Confident communication and persuasive manner
* Able to work well as part of a team and with all kinds of customer
* Demonstrate approachability and be seen as credible
* Able to clearly demonstrate high competence in areas of coaching, challenging and influencing
* Able to quickly build strong working relationships with people at all levels
* Confidence when working autonomously
* Strong leadership style
* Highly motivated and driven
* Able to quickly build strong working relationships with people at all levels
* Able to use judgement and take responsibility and judge when to refer/take advice